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Research Associate Program Assistant
Job Code:2018-RAP-088
Program:Research Associate Program
Contract Length:12 Months

Job Description:

The Great Basin Institute seeks a Program Assistant to support logistics, operations, and management of Research Associates (RAs) and interns in Nevada and other western states. The Great Basin Institute (GBI) is an interdisciplinary field studies organization that promotes environmental research, education, and conservation throughout the West. GBI RAs and interns work with federal, state, and local land management agencies on a wide variety of projects including wildlife monitoring, invasive plant inventories, recreation use surveys, resource mapping, restoration, cultural resource surveys, as well as other resource management initiatives.

The Program Assistant works with GBI staff to recruit and place program participants, coordinate project logistics and scheduling, assist with payroll, help to manage paperwork, and ensure compliance with all AmeriCorps, grant, and agency rules and regulations. General duties may include:

Administrative Support

  • Support payroll;
  • File documents, and edit/audit documents and files;
  • Assist staff in responding to telephone and written requests for information;
  • Assist in developing and instituting methods for quality control and accuracy in membership, partnership, staffing, and other databases;
  • Inventory and track off and on site storage;
  • Be familiar with functions of the program team to be able to assume support roles; and
  • May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required.

Other Program Support

  • Support logistical planning for new and existing RA projects, including procurement, organization and inventory of equipment and supplies;  
  • Support recruitment for the RA Program, including assisting with interviews, orientation and training;
  • Communicate regularly with Program staff to support all operations;
  • Collect, review and process GBI administrative paperwork;
  • Gather, manage and process data needed to satisfy quarterly and annual reporting requirements;
  • Participate in production of program newsletter and maintenance of social media sites;
  • Maintain established systems that enhance the success and satisfaction of RAs in the Program;
  • Maintain the RA alumni list and other tracking databases;
  • Assist Program staff with program operations, maintenance and expansion; and
  • Coordinate, collaborate with, and assist other GBI programs as required.
The Program Assistant may encounter a variety of opportunities for professional development, including gaining insight to the operational policies and procedures of a mid-sized environmental non-profit organization, exposure to a spectrum of environmental resource management positions and approaches for supporting them, and strengthening interactive skills through communication with diverse professional staff.

Contract Timeline:
• 1-year appointment starting in December 2018; renewable pending performance and funding
• Full time, 40 hours per week; available to occasionally work a varied schedule as needed, including some weekends, evenings and/or holidays

Based at GBI offices in Reno, NV. The “Biggest Little City in the World”, Reno has an estimated population of just over 230,000; the greater Reno-Sparks metropolitan area has a population of just over 435,000. The city sits in a high desert at ca. 4,500 feet in elevation, at the foot of the Sierra Nevada mountains along the Truckee River, as it flows from Lake Tahoe to Pyramid Lake. Weather is mild, but with a distinct four seasons. Reno offers easy access to world-class outdoor recreation, with a 3- to 5-hour drive to Yosemite and Death Valley National Parks, the Pacific Ocean, and California redwood forests. Closer to home, Nevada boasts more natural hot springs than any other state in the country, over 150 named mountain ranges, and 30 mountain peaks over 11,000 feet. In Reno, recreation and entertainment includes eight major ski resorts within 2 hours of the Reno-Tahoe airport; fishing and boating on Lake Tahoe, the Truckee River, and Pyramid Lake; minor league baseball with the Reno Aces (the Triple-A affiliate of the Arizona Diamondbacks); cultural festivals throughout the summer along the banks of the Truckee River; and a small but growing collection of craft microbreweries and micro-distilleries. For more, visit

Compensation and Benefits:
• Rate of Pay: $14.00/hour
• Paid health insurance
• Paid vacation, sick time, and holidays

Job Qualifications:
  • Relevant educational background or degree, and experience in office procedures and quality standards;
  • Interest in project and personnel management and support, including scheduling, logistics, recruitment and retention, and training;
  • Familiarity and alignment with mission-driven nonprofit organizations, strongly preferred;
  • Interest in and appreciation of natural, cultural and/or recreation resources, land management, and/or environmental policy;
  • Ability to learn new database systems and follow procedural documents (e.g., payroll review procedures);
  • Experience and familiarity with the Microsoft Office suite of programs (Excel, Word, PowerPoint);
  • Ability to communicate effectively, both written and orally, with diverse others;
  • Strongly developed organizational skills, attention to detail, and ability to work cooperatively and independently, as needed;
  • Willingness and ability to work in a fast-paced, dynamic office environment, and to consistently enact high performance standards and a strong work and team ethic in support of the goals and objectives of the RA Program and the mission of GBI;
  • Valid, state-issued driver’s license preferred; and
  • Ability to pass a FBI criminal background and National Sex Offender Public Registry (NSOPR) check.

Other Job Information (if applicable):

EEO Statement
We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.